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Office Administrator for New Buildings Institute in Portland, OR

Created 3/12/2020 by Mary Hansel
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NBI is seeking an Office Administrator to become an integral part of the NBI organization. The position requires a motivated self-starter with strong organizational and communication skills who enjoys detail-oriented work and being responsible for a wide variety of tasks. There are several set daily tasks to work through, as well as a variety of activities to support the staff in a variety of areas, including accounting, office operations, IT, and HR. The position works directly with a wide range of individuals at all levels - staff, management and directors, external clients and suppliers.   

Key responsibilities include: 

  • Office administration activities, including managing phonesgeneral email, incoming and outgoing mail, and ordering/maintaining office supplies. 
  • Support accounting by processing accounts payable (including expense reports and credit cards), accounts receivable and incoming payments, invoicing funders, and other general accounting tasks as directed. 
  • Maintain vendor and contract files. 
  • Manage business premises and vendors. 
  • Maintain management information systems and be the first line of response for computer and software issues.
To apply: 

Email a cover letter and resume to info@newbuildings.org. Address your cover letter to:  
Mary Hansel, Operations Manager 

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